Collaborative for Student Achievement Business Office Student Staff Assistant
UNIT OVERVIEW
The Business Office Student Staff Assistant is a member of the Business Operations Team within the Collaborative for Student Achievement, providing budgetary and financial support to units across the Collaborative. These include departments that report to the Office of the Provost, the Division of Student Affairs, and Enrollment & Access. This position plays a key role in supporting programs within the Collaborative for Student Achievement and includes the following areas: Scholar Success Programs, Orientation, Transition, and Family Programs, as well as Academic Success and Advising. The Collaborative for Student Achievement also includes four support areas: the Welcome Center, Business Office, Human Resources, and Technology (which also oversees the Exploratory Studies student computer labs). This position reports directly to the Business Services Director.
REQUIRED SKILLS & QUALIFICATIONS
- Must be a student in good standing
- Strong problem-solving skills
- High attention to detail
- A positive attitude and strong work ethic, including flexibility, reliability, and dedication
- A commitment to learning and growing through the position
- Display a high level of professionalism through interactions with students, staff, and faculty
- Must be able to work independently
PREFERRED SKILLS & ABILITIES
- Possess the ability to take initiative to ask questions, and help find solutions
- Effective and clear communication skills
- Strong interpersonal and organizational communication skills
- Experience working with money or finances are a plus, but are absolutely not required
- Experience using Excel, Access, Outlook and MS Teams
JOB DESCRIPTION & RESPONSIBILITIES
This position’s areas of responsibility are focused on supporting financial processes, including:
- PCard documentation and support (the PCard is a CSU purchasing card used by full-time staff members)
- Managing paperwork
- Reconciliations
- Other administrative duties as assigned
Specific responsibilities include:
Purchasing Support (75%)
- Reallocating Procurement Card (PCard) transactions within the Kuali system in a timely and efficient manner.
- Obtaining and recording all PCard paperwork from all PCard holders. Duties include approving PCard portal entries, checking for signatures and reallocating expenses based on the cardholders’ directions while following CSU Financial rules and procedures.
- Filing all paperwork associated with reconciling each account, which includes final internal documents with attached backup documentation, PCard (University’s credit card) documentation and original receipts, PCard statements and monthly transaction reports, and monthly reports.
- Reconciling 45+ accounts each month using existing Excel spreadsheets and Vista Plus reports.
- Initiating a variety of internal accounting documents in the Kuali system, the University’s accounting system. These internal documents include internal orders, requisitions, general ledger transfers, and disbursement vouchers.
- Communicating with campus partners for receipts and backup documentation.
- Uploading receipts into corresponding Kuali documents.
Administrative (25%)
- Creating and maintaining itemized lists for all accounts ensuring that lists also reconcile with monthly reports.
- Manage the central e-mail accounts, and Teams channels, for the Business Operations team, to help facilitate answers to questions.
- Scanning all hard copies of receipts and other documents into computer archival file system.
- Organizing archived files. Arranging shredding services to remove archived documents from premises.
- Assist with Fiscal Year End which occurs at the end of June and beginning of July and prepare documents for next Fiscal Year.
- Support requests of the Business Operations team, including vehicle reservation requests, parking pass orders, and more.
- Provide miscellaneous project support (for example – procedure manual edits, testing new processes).
PERIOD OF EMPLOYMENT
The period of employment for the Student Staff Assistant is a commitment starting December 2025 or January 2026, and would also require working Summer 2026.
The first three weeks of employment starts with training with supervisor and lead student staff assistant while waiting on system accesses.
The position requires between 10 - 15 hours per week during the academic year and up to 40 hours during the summer.
SALARY RANGE AND BENEFITS
The range for the hourly rate is $15.16-$15.51/hour. There is an opportunity for wage increases based on performance evaluations and length of employment.
Employee benefits can be found on HR's website at https://hr.colostate.edu/current-employees/benefits/
NUMBER OF POSITIONS = 1 to 2
STUDENT STAFF EXPECTATIONS
All staff members are expected:
- To keep account information confidential.
- To maintain communication with supervisor/Business Manager on status of projects and work load.
- To work hours as set forth in their weekly schedules.
- To call, text or message using MS Teams their supervisor or Business Manager if unable to come into work.
- To ask questions if unsure of assignment or processes needed to complete the task (there are no dumb questions!).
- To have fun while learning new skills.
APPLICATIONS
Applications should include a resume and cover letter that includes what you would like to learn and how you could help us grow or improve our processes
BACKGROUND CHECK
Colorado State University may conduct background checks for final candidates.