R2026105773 Front Desk Coordinator (Open)

Position Summary

The front desk position for SoGES exists to help support the Director, Communications and Events manager, all staff members and any person(s) affiliated with the School.  The available hours vary during normal business hours with occasional evening hours for special events

Department

School of Global Environmental Sustainability

Anticipated Start Date

July 20, 2026

Essential Duties

Check all emails and make sure they are answered in a timely manner

Record and distribute accurate notes from staff meetings and other meetings as assigned

Distribution of posters across campus for marketing the Schools events

Assist in set-up and clean-up of events on and off campus; occasionally outside of normal business hours

Keep office, conference rooms, and kitchen areas clean

Check conference room(s) schedule, make sure conference rooms are set up in a timely manner for meetings as requested by the meeting organizer to include table set-up, any food/refreshment requests, computer/projector needs, etc.

Make sure copier is functioning correctly and paper trays are stocked

To be considered for this position

Ability to carry out instructions furnished in written or oral form

Ability to understand, apply, and use personal computers and software applications (e.g. Work, Excel, PowerPoint, etc.)

Ability to work with a diverse group of individuals

Ability to maintain confidentiality of information regarding students, employees, and others

Ability to establish and maintain cooperative working relationships with students, staff, and others contacted in the course of work

Preferred Qualifications

Prior successful clerical experience

Graphic design experience (Adobe, Canva, etc.)