Administrative Assistant
5280 Cube Cleaners- Administrative Assistant
Qualifications Summary:
-Minimum 2 years experience as an administrative assistant or equivalent
-Bachelor’s degree or higher a plus
-Strong verbal communication skills
-Excellent administrative/supportive skills
-Excellent writing skills – handwriting, excellent grammar, succinct and error-free
-Gracefully assertive and comfortable communicating directly and frequently with senior executives
-Quick, proactive and independent thinker, strong problem-solving ability, able to be resourceful and adaptable under pressure.
-Exceptional customer service and interpersonal skills; ability to professionally interact with a broad range of clientele/relationships
-Exceptional work ethic and ability to accomplish objectives with little daily supervision and distraction
-Ability to tackle multiple tasks simultaneously without losing focus or attention on any one; not afraid to ask for help when needed
-Excellent organizational skills with attention to detail and systematic, accuracy-driven approach
-Proficiency with Mac Operating Systems, Microsoft Office, Google, and cloud-based applications.
-Absolute discretion when it comes to personal and confidential information.
Tasks and Responsibilities:
-Manage and maintain the CEO’s business schedule, including scheduling travel and conferences, making appointments, and making changes to appointments.
-Assist in answering and direct all incoming calls.
-Open, sort, distribute and respond to business correspondence on behalf of 5280 Cube Cleaners as directed, including email, business mail, and personal mail.
-Prepare responses to routine memos, letters, or correspondence.
-Organize and maintain the 5280 Cube Cleaners office, including managing the filing system.
-Maintaining records and document management by scanning, emailing and uploading to online file storage, filing hard copy documents for all entities and departments as directed.
-Responsible for personal tasks as assigned, including running personal errands and coordinating personal vendors and caretakers, etc.
-Support other Company Executives as needed.
Working conditions:
The Administrative Assistant position at 5280 Cube Cleaners is a part-time (~20 hours per week) position. Some of the activities of the admin assistant position, may require attendance at events and meetings outside of the office. Reliable transportation and a valid driver’s license are required.
Physical requirements:
The duties of this position are primarily conducted in an office environment. Candidates for this position must be able to remain in a stationary position for some time, but may be required to occasionally move, stoop, bend, kneel or squat to complete certain duties.
Compensation and benefits:
Compensation will be commensurate with skills and experience. Employees may be eligible to participate in benefits packages, which include medical, dental, vision, retirement, paid holidays, vacation and sick time, and public transit pass.