Controller (Government Contracting experience required)
Position Summary: The Controller devises and directs the financial accounting activities of the organization. Establishes plans, accounting procedures, and reporting guidelines. Monitors Accounts Payable, Accounts Receivable, Inventory, Banking, external audits, tax filings, and capital expenditures. Responsible for ensuring financial accounting systems can produce accurate financial statements in accordance with US Generally Accepted Accounting Principles (US GAAP) and in accordance with the pronouncements of the Financial Accounting Standards Board (FASB). Responsible for enforcing the internal control system. Reports to the Chief Financial Officer (CFO).
Essential Duties and Responsibilities:
- Implements and manages the entire corporate accounting cycle, including the month-end and the fiscal year end close processes, such that financial reports accurately reflect the financial condition and financial position of the company in all material respects.
- Communicates appropriate, timely, and often confidential or sensitive, financial information,
- especially regarding month-end and fiscal year end closing processes, with involved stakeholders, such as customers, suppliers, creditors, and Wildflower executives.
- Manages the audit function, including scheduling and day to day oversight of the external auditor activities. Prepares complex audit deliverables and evaluates proposed auditor entries and directs the activities of staff to ensure audit schedule, PBC items, and budget can be met. Works directly with external auditors and their staff to coordinate on-site activities. Reports audit progress, such as PBC item completion, to the CFO.
- Manages fiscal record keeping in all modes and media. Monitors the financial accounting system, including the general ledger, inventory, liquidity management, and cost and revenue reporting, to maintain its proper functioning and assists in configuration. Assists in monitoring whether the financial accounting system is being utilized appropriately by Wildflower employees and assists with the enforcement of access controls.
- Prepares and directs the preparation of reports, often in concert with the CFO, which summarize and project financial position and condition on a proforma basis.
- Ensures that the list of authorized bank account signers is correct and updated timely, that bank information is secure, that check stock and petty cash are secure and issued according to procedure, and that bank transactions are being correctly and timely reconciled to the general ledger. Determines authority to issue checks and make payments and ensures outgoing payments are appropriately authorized and authenticated before being made. Assists with the opening and closing of bank accounts. Provides the bank account reconciler with monthly bank statements.
- Manages and leads the entire Accounting function. Recommends training requirements, ensures employees work safely and appropriately, and performs customary personnel actions such as annual performance appraisals for direct reports and the review of prospective new hire qualifications, leads interviewing activities, and formulates, with input or direction from the CFO or CEO, requests to hire, terminate, promote, or transfer employees.
- Supervises the Accounting Manager and assists in the onboarding of new accounting employees. Ensures that the Accounting Manager is performing their job properly and is appropriately managing the AR and AP functions.
- Develops, implements, and evaluates finance and accounting processes and procedures in accordance with the ISO program and external accounting standards and regulations. Trains staff on the Quality Manual.
- Responsible for enforcing internal controls, defining access controls to financial systems, and providing the CFO with ongoing assessment of their effectiveness given changes to the operating environment.
- Ensures corporate compliance with all federal, state, and local laws with respect to the timely and accurate filing of corporate income tax, payroll taxes, sales and use taxes, gross receipts taxes, business and occupational taxes, and other applicable taxes, fees and surcharges. Meets periodically with CPA’s which may be contracted to assist Wildflower with these activities.
- Assists with corporate risk management by managing relationships with insurance brokers, including the negotiation of and timely payment of premiums, and is responsible for evaluating whether insurance coverages against capital asset property losses, general casualty losses, and other potential risks are adequate. Appropriately records losses, claim payments, and premium payments in the General Ledger.
- Consults and advises management on financial issues, compliance issues, risk management and prevention activities, supports due diligence activities by potential creditors, and in the case of mergers and acquisitions.
- Prepares journal entries, adjusting journal entries, reversing entries, and audit entries.
- Updates new customer and new supplier master files in accordance with approved documentation.
- Approves blanket purchase orders for procurement of inventory and finished goods per guidelines and thresholds set forth in the corporate procurement matrix.
- Member of the Management Team and participates during required meetings and events.
- Other duties as assigned.
Job Qualifications/Requirements: Excellent presentation, team building, and leadership skills. Provides guidance and actively monitors internal control environment; communicating to stakeholders the accounting requirements. Has experience resolving financial/contractual issues and anticipates the profit and loss implications of business decisions. Experience maintaining a general ledger system, and direct experience managing Enterprise Resource Planning (ERP) systems for financial management and reporting purposes. Must be detail oriented and proficient at reviewing, proofreading, and checking the accuracy of the work product of accounting employees.
Education: Bachelor’s degree in Accounting or Business Administration, or equivalent subject matter, conferred by an institution of higher education, accredited by an organization which was recognized by the US Department of Education, or may substitute 2 years of direct, progressive financial accounting experience for each year of a four-year degree.
Preferred: CPA and MBA with a concentration in either Finance or Accounting.
Experience: 5 to 10 years financial accounting, including 3 years supervisory.