Executive Assistant to Department Director
SALARY: $3,978 - $5,608/per month
FILING DEADLINE: midnight 10/29/20
Position Description
The City of Fresno, Transportation Department (FAX) is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast paced environment.
Responsible for the facilitation of information flow, calendar planning and meeting preparation in a dynamic environment, the Executive Assistant performs a wide variety of complex and confidential administrative duties and high level support to the director of a large and/or complex department. The incumbent serves as liaison between the department director and other City management, as well as the public. In addition to screening calls and preparing correspondence, Executive Assistant duties include researching, compiling and analyzing data for special projects and various reports; coordinating special projects and activities; making travel arrangements, and organizing the office support functions, including supervising paraprofessional, technical or clerical employees if assigned. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority.
The ideal candidate must exercise considerable discretion and independent judgment, and must be able to thoroughly complete as well as coordinate office support functions.
The current vacancy is in the Transportation Department (FAX).
Pay, Benefits, & Work Schedule
The City offers an attractive and competitive benefits package. The employee benefits package, as noted below, is subject to change and includes:
Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best funded public systems in California. The City does not participate in Social Security.
Health Insurance: City contributes toward the current monthly premium for medical, dental, and vision for employee and dependents.
Flexible Spending Account: IRS 125 Plan for health/dependent care.
Deferred Compensation: 457 plan available.
Administrative Leave: 60 hours per fiscal year.
Annual Leave: 20 days per year of annual leave with cash out provision upon separation from the City.
Holidays: Ten (10) City-observed holidays annually, plus birthday and one (1) personal day per year.
Life Insurance: Equal to annual salary, up to $150,000; premium paid by City.
Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days.
Additional information regarding the City of Fresno benefits is available at
https://www.fresno.gov/personnel/human-resources-support/#tab-1
The Requirements
The ideal applicant will possess;
Five years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno; OR twelve units of business or academic college course work relating to office management or secretarial sciences and seven years of increasingly responsible secretarial experience to a manager or administrator.
If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected.
This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record.
How To Apply
APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE APPLY THROUGH HANDSHAKE. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.
Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.
It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders.
Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason.
Selection Process
Interested and qualified applicants must submit an official City of Fresno application via PeopleSoft Self Service no later than Thursday, October 29, 2020. After the final filing date, completed applications will be reviewed and a select group of candidates will be invited to interview for this rewarding and excellent opportunity.
Applicants must complete the Supplemental Questions prior to application submittal. This will assist in determining the most qualified applicants for further consideration.
Equal Opportunity Employer
We welcome applicants of any race, gender, religion, ancestry or disability. For more information please refer to our Career Opportunities web page on the City of Fresno web site.
Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950.