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Technical Data Specialist (Temporary)

Technical Data Specialist (Temporary)

Ventura County Community College District

Salary: $28.87 Hourly

Job Type: Full Time

Job Number: Provisional-006

Location: Oxnard College (Oxnard CA), CA

Department: OC - Academic Affairs


This recruitment is being conducted to fill a temporary assignment at Oxnard College only and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time.WHAT YOU'LL DOUnder the general direction of an assigned supervisor, plan, write, and maintain a variety of databases, data analysis, and reporting programs for District reporting and data tracking needs; coordinate and support electronic processing of instructional, college reporting, and/or financial aid data; evaluate and analyze data to ensure accuracy and integrity.WHERE YOU'LL WORKOxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway. More information about Oxnard College can be found here:
WHO WE AREVentura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.The Ventura County Community College District seeks candidates who are best prepared to meet the needs, interests, and goals of the diverse students it serves and assures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.This is considered a temporary provisional assignment. As such, employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.

Representative Duties
Plan, design, and create new databases for data collection, analysis and reporting for college and district administration; consult with Information Technology staff to create views for data extraction. E

Retrieve information from databases for a variety of purposes; access data in desired format for projects using open database connectivity (ODBC) enabled products. E

Review and evaluate software packages to enhance production or representation of information pertinent to instructional and/or financial aid, district reporting, and institutional research; coordinate, troubleshoot and report problems with software. E

Create report designs; program and run complex reports to extract data from database systems for a variety of purposes, including instructional, financial aid, District reporting, and/or institutional research; design applications to generate reports or graphs to display information as necessary. E

Receive, review, evaluate, and log data extract/report requests for institutional research data, financial aid data, instructional data, or data utilized for other District reporting purposes; coordinate with multiple users regarding specific needs; establish priorities and maintain timelines for completing requests for data. E

Coordinate with Information Technology, institutional research staff, and the colleges to facilitate the resolution of database system issues and the development of new/modified database processes and reporting requirements; execute, coordinate, and oversee new technology initiatives. E

Develop and oversee the maintenance of data utilized by the District; ensure integrity and functionality of data reporting systems; coordinate public website and student portal updates. E

Test and debug applications to ensure accuracy of data and write related application documentation, including system upgrade testing and end-user documentation. E

Provide training and technical assistance to users regarding data reporting, and changes to processes and procedures due to a variety of system upgrades and/or modifications, such as Banner Financial Aid processes and procedures and/or Banner student processes. E

Design and maintain the process to download and create the schedule of classes for publication.

Assist staff with the development of algorithms, routines, scripts, and SQL queries for programming interfaces between multiple data sources; develop data extracts, data normalization processes, and merge routines for MIS, Clearinghouse, and other District-critical reports.

Assist staff with the review, analysis, and compilation of data for a variety of State and federally mandated programs, activities, and reporting requirements, such as Management Information Systems (MIS), Clearinghouse, Integrated Postsecondary Education System (IPEDS), and other financial aid related reports; ensure timely and accurate reporting of necessary metrics.

May assist college staff to ensure successful input of instructor assignments, load, part-time and extra-hourly data.

May assist college staff with the design of essential financial aid data as it relates to college catalog requirements, curriculum, schedule of classes, and other mandatory consumer information.

Maintain current budget information; monitor budget expenditures; assist in budget preparations.

Perform related duties as assigned.

Minimum Qualifications

12 units of college-level coursework in computer information systems or a related field. Specific coursework in SQL, SQL-Plus, or other relational database programming language is preferred.


Three years of experience as a reporting/database specialist in a networked environment, including experience using reporting tools and ODBC in an RDBMS application environment.

Supplemental Information
Applications will be screened for evidence of the minimum qualifications and submitted to the hiring department as they are received, as such this recruitment may close at any time. Please include ALL employment you wish to be considered in the Employment Experience section of the application and complete all fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered. Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit or you need your transcripts evaluated, please review the If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


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