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CDOC Purchasing Agent III

Description of Job
The work unit exercises procurement responsibility for the goods and services needed by the Colorado Department of Corrections (CDOC), on behalf of the State of Colorado, and in accordance with the state procurement code, the Colorado Code of Ethics and Guidelines, and state fiscal rules to maximize the purchasing value of the public funds of the State of Colorado. Provide guidance and assistance to business managers, approving officials, P-cardholders and others, and ensure the procurement accountability of the CDOC.

This position purchases commodities and services needed by CDOC, in accordance with the state procurement code and rules, state fiscal rules, code of ethics, and other regulations of the state and the CDOC.  

Primary job duties and responsibilities may include but are not limited to:
  • Conduct competitive solicitation of goods and services; determine procurement type, prepare terms and specifications;
  • Determine and specify appropriate vendor qualifications, especially for service purchases;
  • Publish solicitations on the Colorado Vendor Self Service website, and pro-actively notify vendors and other parties as appropriate;
  • Make provisions for public pre-bid meetings, walkthroughs and site inspections;
  • Conduct bid tabulation, evaluation and award;
  • Document all information pertinent to the award decision to ensure rules compliance; 
  • Issue purchase order in compliance with state fiscal rules to encumber funds and adequately document the purchase transaction;
  • Evaluate incoming requisitions and determine appropriate procurement method; 
  • Process discretionary/sole source purchases that are not competitively solicited;
  • Provide intra-department and public communication; respond to inquiries and provide information as appropriate to all persons concerned with the procurement process.
  • Other duties, as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Education:
Bachelor's degree from an accredited institution in business, business management, accounting, public administration, finance or a closely related field of study. You must submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit.

--AND--

Experience:
Two (2) years of *professional experience in purchasing, accounting, budgeting or comparable experience.

Substitutions
Additional *professional experience in purchasing, accounting, budgeting or comparable experience which provided the same kind, amount and level of knowledge acquired in the required education may substitute for the degree requirement on a year-for-year basis.

A master's or doctorate degree from an accredited college or university in the fields listed above may be substituted for the bachelor's degree and one year of the *professional experience. A bachelor's degree (or higher) that is not in a closely related field of study, may substitute up to 60 semester hours of core coursework on a year-for-year basis. You must submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit.

*Professional work experience:  involves exercising discretion, analytical skill, judgment, and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field and; continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications, and methods. 
 
Required Competencies:
  • Highly effective critical thinking, complex problem solving and decision making skills;
  • Exceptional interpersonal/customer service skills which demonstrate respect for others;
  • Ability to develop strong ongoing professional relationships and foster strategic partnerships;
  • Self-directed and motivated work ethic;
  • Strong organizing, planning and prioritizing skills;
  • Detail oriented with exceptional attention to detail and accuracy;
  • Excellent verbal and written communication skills;
  • Ability to interpret complex rules, regulations, policies, procedures and guidelines;
  • Keen ability to multi-task and demonstrate flexibility;
  • Established proficiency in position-related office technologies which include Microsoft Office applications;
  • Ability to read and comprehend the English language;
  • Ability to effectively communicate fluently in English both verbally and in writing.

Preferred Qualifications(Candidates may receive higher rating for possessing any preferred qualifications criteria.)
  1. Certified Professional Public Buyer (CPPB) or a Certified Public Procurement Officer (CPPO.)
  2. Significant understanding of the intent and application of the Colorado State Procurement Code and State Fiscal Rules.
  3. Considerable understanding of principles of public service and accountability for the expenditure of public funds.
  4. Experience in foreseeing potential implementation issues and proactively communicating those issues to management.