Election Clerk I
Summary: Under close supervision, processes voter registration affidavit by precinct, including changes on existing voter records; maintains voter records and prepares a variety of voter lists; registers individuals to vote; assists with the election process, records, returns and related activities; assists with the confirmation of polling places and precinct workers; processes absentee votes.
Essential Job Functions: The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
•Maintains and updates voter registration and election databases, operates voter registration and election application software; compiles a variety of administrative data for special reports and forms.
•Prioritizes duties to be done with regards to election time tables and related information.
•Performs voter registration activities including preparing notices, processing and applying affidavits of registration; maintains precinct boundaries, maps and precinct guides reflecting current city, district and legislative boundaries.
•Assists in performing election activities including preparing, assembling and distributing publications, notices, sample and official ballots, precinct supplies/equipment and other printed materials related to elections within the county.
•Prepares ballot boxes for elections; files voter registrations and election materials; assists in testing election equipment; ballot tabulation; official canvass and certification of the vote and any recounts.
•Enters data into a computer to produce a pre-edit print out; makes necessary corrections and creates a final report.
•Coordinates candidate filing reports; provides assistance to candidates in filing for public office.
•Mails voter information cards; communicates with the public and responds to questions.
•Provides copies of various documents, such as voter registration, precinct maps, deeds, marriage licenses and related information.
•Assists with processing absentee voting applications; issuance and processing absentee voter official ballots.
•Deletes deceased voters from files based on data from New Mexico State Vital Statistics Department; prepares delete report and files; deletes voters with felony convictions from the voter file upon receipt of a decree from the District Court Clerk or Federal Court Clerk; prepares delete report and files.
•Based upon information available on voter applications, determines voter precinct for legislative, senatorial and school districts; corresponds with individuals to clarify information as necessary.
•Creates forms and maps used to assist voters in locating voting precincts.
•Provides training to employees of agencies who conduct voter registration.
•Assists the Recording department.
•Assists the public with records searches.
•Performs other related duties as assigned.
Required Knowledge and Skills:
•Knowledge of election and voter registration laws, procedures and calendar.
•Knowledge of customer service practices and techniques.
•Knowledge of County policies and procedures.
•Knowledge of the office methods, practices and procedures.
•Skill in assessing and prioritizing multiple tasks, projects and demands.
•Skill in working within deadlines to complete projects and assignments.
•Skill in drawing maps, graphs and charts from written and verbal specifications.
•Skill in establishing and maintaining effective working relationships with elected officials, County staff and the general public.
•Skill in compiling and preparing reports and related information.
•Skill in following oral and written instructions, policies and procedures.
•Skill in the use of a personal computer and standard business software.
•Skill in communicating effectively, both orally and in writing.
Education and Experience:
•High school diploma or GED equivalent, and one (1) year of office experience.
•Must take the Deputy Clerk oath and must be bondable.
•Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.
Environmental Factors and Conditions/Physical Requirements:
•Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
•Noise level is generally moderate.
•Work schedule for this position may include working on religious holidays.
•Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.
Equipment and Tools Utilized:
•Equipment utilized includes computerized and conventional office equipment.