Administrative Aide
We Are:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, and the South Pole.
We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are 1,800 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.
Under direct supervision, provides administrative support by performing duties and tasks that are assigned or working along-side staff. Applies limited judgment and knowledge of concepts and practices and by following specific, detailed instructions or procedures. Non-Technical assignments may support one of the following: Administrative/Clerical Support, Maintenance/Building Services, Materials Management, and others not listed.
This position is not open for relocation.
You Will:
- Perform administrative duties and tasks that are broad and varied, which may include filing, answer phones, data entry, travel.
- Enters routine and some non-routine transactions, runs standard reports and ad-hoc data queries with some predetermined criteria into major production systems e.g. Oracle.
- Sorts, distributes, delivers, and sends faxes, emails, standard correspondence, and mail.
- Picks up and delivers supplies, if necessary, provides services to customers in assigned area.
- Maintains records related to work, inspections and/or tests completed on equipment such as emergency lights, emergency safety equipment, fire doors and exit lights.
- May move light furniture, equipment and materials as needed.
- May deliver mail throughout the Laboratory.
- May deliver packages, set up chairs and tables for meetings, or make minor repairs.
- Assist in the preparation of the dining area by preparing and presenting food, providing table service to customers, cleans tables, floors, kitchen equipment, service counter areas and prepares dishes for dishwashing.
- May assist in the overall operation of the of the assigned area, including sorting and shelving books, inspecting returned books, searching requests and cataloging.
- Participates in ordering, inventory and circulation of journals and assists in providing information to users.
- Other duties as assigned.
- Abides by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
- Contribute effectively within a diverse workforce, and uphold Fermilab’s commitment to equity, diversity, and inclusion
We Are Looking For:
Minimum required Education and Experience: High school and relevant work experience needed.
Applicable Knowledge, Skills and Abilities required: Good computer skills, proficient in Microsoft Word and Excel. Requires knowledge and experience in own discipline assigned to
Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.