School Secretary - Secondary - Boltz Middle School

Information specific to this position: 

Pay Range: $19.50 - $21.84  (min – 12% above min)/hr*

Hours/day: 7 hours

Work calendar days: 185 days

Duration of position: Ongoing 

Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, as well as other optional benefit elections. 

-----------------------------------------------------------

SUMMARY: 

Responsible for performing secretarial and administrative duties for a secondary school administrator, department, office, or program, including receiving calls, students and substitutes, producing correspondence, entering data, providing student health care, maintaining records and files, monitoring attendance, etc. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of duties, percent of time and work year may vary based on department or building assignment. 

Description of Job Tasks

1. Receive calls, greet students and substitutes, and answer inquiries. Direct calls and students to the appropriate person as necessary. Assist substitutes and volunteers with check-in procedure and/or problems. 

2. Assist teachers with daily needs including copying, creating materials, textbook checkout, etc. Enter and track data, pull reports and complete documentation based on department or program needs. 

3. Process purchase orders, warehouse order supplies, restricted checks, and maintain petty cash. Reconcile and manage department budgets and purchase cards. 

4. Type correspondence, newsletters, forms, and memos. Assist in the production of department and program materials. 

5. Maintain department copies and printers. Request work orders as needed. 

6. Provide first aid and administer student medications, adhering to District and state procedures, as needed. 

7. Schedule meetings, appointments, and building use.

8. Maintain ongoing office supplies, textbook, and materials inventory. 

9. Sort and distribute mail and process mass mailings. 

10. May supervise, train, and/or guide the work of student aides. 

11. Attend work and arrive in a timely manner. 

12. Arrange for student, staff, and teacher transportation as needed. 

13. May assist with student data, testing and master scheduling. 

14. Perform other duties as assigned. 

EDUCATION, EXPERIENCE, AND LICENSES: 

• High school diploma or equivalent 

• Specialized training beyond high school preferred 

• Two to three years of related experience 

• Equivalent combination of education and experience acceptable

• Successful completion of First Aid and CPR, and Administering Medication in a School Setting (if not currently certified, successful completion must be done at earliest convenience after hire) 

• Criminal background check required for hire

Questions regarding this position can be directed to talent@psdschools.org